Our covering conditions
for the breeding season 2025
The breeder (the “Breeder”) who orders and buys for a mare semen from a stallion stationed at the stallion station Klosterhof Medingen (the “Station”) or semen from another stallion available at the Station and/or brings the mare to the Station to have her inseminated and/or leaves the mare for an insemination at the Klosterhof Medingen accepts the following general terms and conditions (the “Covering Conditions”) of the operator of the Station, Christoph Wahler:
Additionally, the general terms and conditions of the respective breeding associations or coverings shall apply.
1. The covering season starts on February 1st and ends on August 15th.
2. We request your order by phone (+49 (0) 5821 98 68 19) or by e-mail (deckstation@klosterhof-medingen.de). To have the semen delivered the following day, the complete order of the semen has to come in at the Station Monday to Friday by 10.00 a.m. and on Saturdays by 9:00 a.m. CET at latest. The Station is not able to ensure a timely delivery for any orders coming in later than this. We are pleased to receive pre-orders.
The order shall include the following information: Name of the requested stallion, the Breeder’s name and full address (as owner of the mare) incl. phone number and email address, membership number of the breeding association for the transfer of the cover certificate, shipping address for the semen, name and full address of the administering veterinarian incl. phone number and email address and specifications of the mare: Name, life number, pedigree, age, color, markings, branding (if any) and the mare’s breeding association.
Before the first insemination the Breeder shall disclose if he intends to conduct an embryo transfer. Please note that the stud fee has to be paid for every flushed embryo.
The Breeder’s order of the semen is a contractual offer. The contract is closed by the Station’s acceptance of the offer. The acceptance can be in oral, written or electronic form.
The stud fee for Breeders outside Germany shall be paid in advance.
If the Breeder uses the ordered semen in an unauthorized manner (e.g. insemination of non-registered mares, non-report of a successful embryo transfer etc.), the Station has the right to charge a contractual penalty of 2,500.00 € (two thousand five hundred Euro) additional to any outstanding amounts and further claims by the Station.
3. The Breeder shall submit the applicable breeding certificates (Deckscheine) issued by the breeding association to the Station by the beginning of the covering season. The Station’s submission of the breeding certificates to the applicable breeding associations is subject to the full payment of the invoiced stud fee and all further costs incurred in connection with the ordered semen and possible insemination (veterinarian, shipment, stable fee etc.). An additional service fee of 20.00 € (twenty Euro) per breeding certificate is charged if the Breeder submits the breeding certificate after August 1st.
4. If the requested stallion is taking part in a tournament, deep frozen semen will be used. Please contact the office of the Station to ask for the special conditions for deep frozen semen.
Stallions, especially young stallions, who are covering in their first season, will be registered in the stallion book I (Hengstbuch I) after completion and pass of the stallion performance test. The foals of any of these stallions can only be fully registered if the stallion is registered in the stallion book I. If a stallion is not registered in the stallion book I, the corresponding breeding association can only issue a certificate of birth for the foal. The Station does not represent or warrant that a non-registered stallion will be registered in the stallion book I. The Station is not obliged or responsible to achieve a registration of their stallion in the stallion book I.
The Station reserves its right to limit the sale of any semen from a highly frequented stallion per oestrus/mare or to inseminate the mares on its EU-insemination-station at the Klosterhof Medingen.
The Breeder has no right for a refund of the stud fee if a stallion drops out during the covering season. The paid stud fee can be charged to the stud fee of another Station’s stallion.
5. All prices for semen are considered with a plus of 7% VAT or the applicable tax rate. The Breeder bears the shipping costs including the costs for delivery of the semen from other stallion stations to the Station. Shipments on weekends are possible after prior consultation of the Station’s office, the Breeder bears the additional shipment costs. The shipment on Lower Saxonian or German bank holidays is not possible. Subject to prior consultation of the Station’s office the ordered semen can be collected at the Station.
The Breeder shall send the shipping containers immediately after receipt sufficiently stamped back to the Station. The lending fee for a shipping container for deep frozen semen is 100.00 € (one hundred Euro). For shipping containers for fresh semen no lending fee is due. If the Breeder does not immediately send back the containers to the Station, the Station has the right to charge the Breeder 35.00 € (thirty-five Euro) per container for fresh semen and 2,000.00 € (two thousand Euro) per container for deep frozen semen.
The Breeder shall separately ask the Station’s office for the health documents (traces) required by EU law for shipment abroad.
The Station has fulfilled its contractual obligations for the shipment of the semen with the handover of the transportable packed semen to the shipping contractor. The transfer of risk acc. to § 446 of the German Civil Code (BGB) to the Breeder takes place with the handover.
6. The daily rate for accommodation of a mare without foal brought to the Station for insemination is 20.00 € (twenty Euro) add 7% VAT and for a mare with foal 25.00 € (twenty-five Euro) add 7% VAT. When the mare is successfully inseminated or the gestation has been asserted by a veterinarian, the daily rate rises to 30.00 € (thirty Euro) add 7% VAT and 35.00 € (thirty-five Euro) add 7% VAT for a mare with foal. The Breeder agrees on the consultation of a veterinarian at his costs. The accommodation is at the risk of the mares’ owner.
All mares have to undergo cervical testing during her oestrus and are required for mares that have refoaled, not picked up or have not foaled „normally“ in the previous season. Medical attendant is Dr. med. vet. Bernd Ekrod or any other vet chosen by the Station.
7. If the mare has not conceived or has resorbed and shall be inseminated in the following breeding season again by semen ordered from the Station, the Station credits 50% of the paid previous stud fee to the new stud fee provided that the Breeder submits the Station a veterinarian attestation until December 1st. After that date this abatement is not possible. These conditions for the abatement only apply for fresh semen and not for deep frozen semen.
8. Christoph Wahler is not liable for claims arising from the sales contract for semen or any insemination or mare’s accommodation contract and the shipping of the semen (incl. delays, shipping damages etc.). This exclusion of liability does not apply in the following cases:
- damages caused by an act of gross negligence Christoph Wahler, his legal representative or vicarious agent,
- damages at least based on a slightly negligent breach of essential contractual obligations (cardinal obligations) on the part of Christoph Wahler, but the amount is limited to the damage that is foreseeable and typical for the contract at the time of the conclusion of the contract,
- personal injury resulting from damages to life, body or health at least based on a negligent breach of duty by Christoph Wahler, his legal representative or vicarious agent.
The exclusion of liability also applies to damages which are caused during the mare’s accommodation and during all procedures which are necessary for the insemination of the mare. Christoph Wahler is not liable for damages caused by a third party which is not his legal representative or vicarious agent.
The owner of the mare shall effect an indemnity insurance to cover the risks of liability as an animal owner and to prove upon request by the Station.
9. The Station’s stallions can be visited upon prior date arrangement. Please appreciate that during the weekends we are only available between 7.30 a.m. and 12.00 a.m.
For breeding consultation and further queries with regard to the mares the Station’s office is available from Monday until Friday between 3.00 p.m. and 6.00 p.m.
10. The property rights and copyrights are reserved for all images, videos, drawings, descriptions and other documents used at the Station (incl. the stallion’s catalogue). Sharing them with third parties needs the advanced written consent of the Station.
German law applies to all concluded contracts with the Breeder (incl. acquisition of the semen, insemination, accommodation of a mare etc.) and these Covering Conditions. The Covering Conditions are available in German and English. In case of contradictions, the German version alone applies. When interpretations of the English version are needed, the German version is primarily to be used.
Place of fulfilment is Medingen/Bad Bevensen, Germany and place of jurisdiction is Uelzen, Germany.
Christoph Wahler reserves the right to change or add to these Covering Conditions for the future. Should individual clauses of these Covering Conditions are or become ineffective or unfeasible, the validity of the sales contract itself remains unaffected. The ineffective or unfeasible clause is replaced by provisions that come close to the intent of the unfeasible provision.
